How offsite document storage can help GDPR compliance
Since the implementation of GDPR. businesses of all sizes have had to re-assess how they store and manage sensitive information. One often overlooked but highly effective solution is offsite document storage. Not only helping to improve office space and organisation, offsite storage can play a crucial role in maintaining GDPR compliance.
Understanding GDPR and data storage
GDPR governs how personal data is collected, processed and stored. This includes everything from employee records to client contracts and financial information. It has been built from seven fundamental principles which are now the foundation upon which all data processing activities should be built.
GSPR required businesses to keep personal data secure, prevent unauthorised access, retain data for as long as necessary and ensure easy retrieval and deletion upon request. Failure to meet these requirements can result in businesses paying large fines and reputation damage.
The compliance benefits of offsite storage
Enhanced physical security
Professional offsite storage facilities are built with security in mind. From 24/7 CCTV and access control systems to secure shelving, M54 Space Centre facilities offer levels of protection that most offices would have difficulty to match.
Clear audit trials
A crucial part of GDPR compliance is being able to demonstrate control over your data. Offsite storage providers can often offer detailed tracking systems. This audit trail can help prove due diligence in the event of an inspection or data request.
Controlled access
Only authorised personnel should have access to sensitive documents. Offsite storage ensures access is strictly controlled, reducing the risk of internal breaches or mishandling.
Ideal for SMEs and growing businesses
Many small to medium sized businesses don’t have the inhouse capacity to store or manage large volumes of data securely. Offsite storage is a cost-effective solution that helps maintain compliance without required investment in new infrastructure or systems.
Offsite document storage can significantly reduce your compliance risks while freezing up space, improving organisation and giving peace of mind. At M54 Space Centre, we are committed to offering a top-quality document storage service, so you can be assured your documents will be safely and securely stored with us at competitive storage prices.
